2019 Opera House Player Board Positions
Beginning on January 1, 2019, the Opera House Players Board of Directors will be split into two separate boards—the Managing Board and the Artistic Board.
To serve on either the Managing Board or the Artistic Board, you must have participated significantly in at least two (2) Opera House Players productions over the last 36 months. (Participating significantly includes acting, directing, choreography, constructing and building sets, running and operating the sound system, running and operating the lighting system, stage managing, leading a publicity campaign, managing advertisement sales, managing ticket sales, managing the website, managing the program guide design and production, managing mailings, or managing the 50/50 raffle.)
A person may serve on both the Managing Board and the Artistic Board simultaneously, but no person may hold two separate positions on the same board.
Managing Board Positions
The Managing Board is responsible for the strategic planning and operations of the organization.
The President shall be responsible for the day-to-day operations of the Corporation; and shall preside over all other Officers. In addition to the foregoing, the President shall preside at all meetings of the Members and at all meetings of the Directors; shall be the primary public spokesperson of the Corporation; shall oversee relations between the Corporation and any third-parties or governmental authorities; shall serve as liaison between the Directors and Members; shall assure that the operations of the Corporation are in keeping with the Certificate of Incorporation and these Bylaws, and that these Bylaws are regularly reviewed and updated as necessary; and shall fulfill such other duties as may be prescribed from time to time by the Board of Directors.
The Treasurer shall assume primary responsibility for the collection of, and accounting for the dues of the Members, the annual budget of the Corporation, and the budget, revenue, and expenses for each production, performance, exhibition, or other public event; shall supervise the receipt and custody of the Corporation's funds; shall pay the necessary and reimburse reasonably-incurred expenses of the Corporation and the Directors; shall cause to be kept correct and complete books and records of account, including full and accurate accounts of receipts and disbursements in books belonging to the Corporation; shall assume responsibility for all of the Corporation's funds; shall prepare, distribute, and retain or cause to be prepared, distributed, and retained all reports, records, and returns required by law regarding the Corporation's financial status; and shall have such other powers and perform such other duties as may be assigned by the Board of Directors or the President.
The Secretary shall maintain a current membership list; shall post notice of all Board and committee meetings; shall keep the minutes of all such meetings, shall have charge of the Corporation's seal; shall authenticate the Corporation's records; shall maintain all records pertaining to the organization, both physical and electronic; shall update and maintain all usernames and passwords for all accounts; shall receive all nominations for annual elections; shall maintain the master calendar for the organization; shall record attendance at each meeting; shall perform, in general, all the duties incident to the office; and shall have such other powers and perform such other duties as may be assigned by the Board of Directors or the President.
Manages all day to day operations and maintenance of the building and grounds; acts as the liaison between the organization and all building contractors; maintains the inventory of all supplies needed for the building; maintains and updates codes for door lock and alarm; shall be responsible for scheduling all necessary inspections and service visits; and shall be responsible for scheduling all repairs when necessary. Creates and maintains budget for facilities.
Manages, with the help of a committee, all fundraising efforts to cover operational costs including but not limited to: program ad sales, grants, e-commerce through website, chair campaign, 50/50 raffle, sponsorships, and tracking and managing the thank you letters. Creates and maintains budget for operational fundraising.
Manages, with the help of a committee, the coordination of all events hosted by the organization outside of the regular production season, including but not limited to: concerts, art shows, staged readings, and trivia nights; shall coordinate with the other Directors as necessary for events (Technical Director, Facilities Manager, Contracts Manager, etc). Creates and maintains budget for events.
Manages, with the help of a committee, all activities related to publicity, marketing, and community outreach including but not limited to: website, social media, email blasts, press releases, and advertising. Coordinates all community booth events and is the primary contact for all media – print, television, and radio. Creates and maintains publicity/marketing budget.
Volunteer/Diversity Recruitment Manager
Manages, with the help of a committee, the recruitment, organization, and placement of volunteers with specific efforts to include a diverse body of membership. Shall create and maintain a database of all volunteers; shall work with the committee leads and Executive Producer to identify the volunteer needs of each group; and shall identify the skills of each volunteer and place them with the right group. Creates and maintains volunteer recruiting budget.
Capital Campaign Committee (CCC) Chair
Serves as lead fundraising coordinator for the 100 High St. Building Fund and other capital campaigns. Serves as liaison between the CCC and the Board.
Serves as the liaison between the Artistic Board and the Managing Board. Shall assume primary responsibility for, and shall oversee, the selection and scheduling of all productions, auditions, rehearsals, performances, exhibitions, and other public events, and the selection and supervision of personnel and parts for each production; shall be responsible for the hiring of all directors, music directors, designers, stage managers, and other staff necessary for each of our season’s productions; and shall oversee the show selection for each season. Creates and maintains the production budget for the season.
Artistic Board Positions
The Artistic Board is responsible for the artistic decisions and direction related to the main season’s productions and other shows that are produced by OHP.
Oversees the technical operations of each production including sound, lighting, and set construction. Shall be responsible for the maintenance and replacement of all technical equipment. Will also assist in the technical needs of all other events related to the organization.
Responsible for negotiating and securing the rights for all productions in the main season; develops and maintains the contracts for all other events for the organization; negotiates all other contracts as needed.
Box Office Manager
Coordinates and manages the sales of all tickets to all productions and events; manages the sales of all season tickets; maintains list of season subscribers; manages the sales of all gift certificates; manages group sales, manages comp tickets, and manages all refunds. In coordination with the House Manager, operates front of house ticket sales and pick-ups on day of event.
Oversees the set up and dismantling of the house and bar in connection with each performance, exhibition, or public event; manages concession inventory and sales; shall schedule all front of house volunteers; shall secure appropriate licenses for the serving of food or alcoholic beverages; shall ensure adherence at each performance, exhibition, or public event to any applicable laws, codes, and ordinances; shall arrange for the purchase, inventory, and storage of all bar and house supplies; and organizes and schedules the preparation and cleaning of the house before opening night.
To nominate yourself or someone else for one of the above positions, please fill out this online form before Midnight EDT on October 1, 2018. If you prefer to fill out a paper form, you may download it here and email to email@example.com.